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Agenda of Regular Meeting
The Board of Trustees
Weatherford Independent School District
A Regular meeting of the Board of Trustees of Weatherford Independent School District will be held August 12, 2010, beginning at 7:00 PM in the Board Room of the District Services Building, 1100 Longhorn Drive, Weatherford, Texas.
The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice.
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.
Persons in attendance at the meeting may request and complete a form to be submitted to the Board President no later than five minutes prior to the meeting. This provides the individual with the opportunity to address the Board on any subject except personnel. Public participation is limited to the OPEN FORUM portion of the meeting and the audience may not enter into discussion or debate matters being considered by the Board at any other time during the meeting. The Board will allot up to 30 minutes for this portion of the agenda with no presentation to exceed five minutes. Delegations of more than five persons shall appoint one person to present their views to the Board. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.
Call to order
Roll Call: Certification by the President that, "The Provisions of Section 551.041 Sub Chapter C, Government Code as Amended by the 73rd Legislature have been complied with in connection with public notice of this meeting and a quorum is present."
Pledge of Allegiance
The mission of the Weatherford ISD is to teach, challenge, and inspire each student in a safe, nurturing environment to succeed in the global community.
Read and approve the July 1 Regular Meeting minutes and the July 22, 2010 Special Session minutes.
OPEN FORUM: Persons in attendance at the meeting may request and complete a form to be submitted to the Board President no later than five minutes prior to the meeting. This provides the individual with the opportunity to address the Board on any subject except personnel. Public participation is limited to this portion of the meeting and the audience may not enter into discussion or debate matters being considered by the Board at any other time during the meeting. The Board will allot up to 30 minutes for this portion of the agenda with no presentation to exceed five minutes. Delegations of more than five persons shall appoint one person to present their views to the Board. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.
Superintendent's Report/Communications and Information
Receive the Weatherford ISD Leading Indicator Process (LIP) report. The Leading Indicator Process (LIP) for the Weatherford ISD is reported to the Board to reflect progress toward the accomplishment of the five Strategic Goals in the WISD 2008-2013 Strategic Plan. Also, included for the Board’s information is a summary report for the Monthly LIP Report. The Board LIP Summary Report contains the total number of data elements reported for each LIP measure, a summary of the number of data elements reported that are coded red, yellow, or green, whether a Mid-Course Correction was reported, and a reference page number in the LIP report where the data are located.
Hear Weatherford ISD Summer Instruction Programs report. The Weatherford ISD Summer School programs included instruction for prekindergarten and kindergarten bilingual students and students in grades 5 and 8 who took the third administration of the Texas Assessment of Knowledge and Skills (TAKS) in reading and or math. Students in grades 9 through 12 earned recovery credits during the summer program.
Hear June 2010 Fifth and Eighth Grade TAKS Reading and Mathematics results. The Student Success Initiative (SSI), a state law designed to ensure that all students receive the instruction and support they need to be academically successful in mathematics and reading, was significantly changed in 2009 by the 81st Texas Legislature through the enactment of House Bill 3. The June 2010 fifth and eighth grade Reading and Math TAKS results for Weatherford Independent School District are attached for review.
Review 2010-2011 Campus Student Handbooks and Student Code of Conduct. Weatherford ISD Policy FN (Local) now states that the student handbooks are subject to Board review. Annual approval by the Board is no longer required. The Weatherford ISD Elementary Student Handbook will be used by all seven elementary schools. The Middle School Handbook will be used at Hall and Tison Middle Schools, and the High School Handbook will be used at Weatherford High School and Ninth Grade Center. Final editing will occur before the handbooks are posted online. In addition, copies will be printed for those parents who request a “hard” copy.
Hear the 2009-2010 Volunteer report. This annual report provides an overview and summary of the participation of parents and community members in volunteer and mentoring activities at campuses across Weatherford ISD.
Hear Student Services Department Work System Review. An annual review of the Student Services Work System has been completed. A written report is included and highlights the following categories: System Description, System Integrity, System Measures That Matter, System Performance, and Recommendations for Changes in System and/or Policy. A summary of the material will be presented at the meeting.
Discuss and Consider:
Tax report for May/June 2010;
Comparison of revenues and expenditures to budget;
Cash position by bank account;
Consider approval of Parker County 4-H as an Extracurricular Activity and three Parker County Extension Agents as adjunct faculty members; and
Consider approval of Superintendent request for part-time employment.
Committee Assignments for 2010-2011.
Discuss TASB Delegate Selection.
Discuss future agenda items.
Hear 2010-2011 Budget presentation. The District budget annually must be prepared and presented to the Board by August 20th. The Business Office staff will conduct an overview of the proposed 2010-2011 budgets for consideration. The budgets presented for consideration include: General Fund (including State Fiscal Stabilization Funds), Interest and Sinking Fund, and Child Nutrition Fund. Backup information will be provided under separate cover.
Conduct Public Meeting on 2010-2011 proposed budgets. The president of the Board must call a public meeting of the Board giving ten days’ public notice in a newspaper, for the adoption of the district budget. Any taxpayer in the district may be present and have the opportunity to address the Board regarding the proposed budgets for 2010-2011. A copy of the published notice to discuss the proposed budgets is attached.
Consider 2010-2011 Compensation plans. Due to the Tax Ratification Election (TRE), it is necessary for the Board to consider two compensation plans: one if the TRE passes and one if the TRE fails. The options for the new plans will be provided under separate cover.
Consider 2010-2011 Budgets for General Fund (including State Fiscal Stabilization Funds), Interest and Sinking Fund, and Child Nutrition Fund. The Texas Education Agency requires the annual adoption of the budgets prior to August 31. The budget must be prepared in accordance with GAAP (generally accepted accounting principles) and state guidelines.
Consider workers’ compensation Insurance coverage. Administration is reviewing workers’ compensation insurance coverage. Backup information will be provided under separate cover, as soon as information is available.
Consider property/casualty insurance coverage. Administration is reviewing property/casualty insurance coverage. Backup information will be provided under separate cover, as soon as information is available.
Consider approval of Professional Development and Appraisal System (PDAS) appraiser list for 2010-2011 school year. The teacher appraisal process (PDAS) requires at least one appraiser for each teacher. The teacher’s supervisor shall conduct the teacher’s appraisal and must hold a superintendent, mid- management (principal), or supervisor certification, or must hold comparable certificates established by the State Board of Educator Certification. The attached list contains the names of administrators that meet or will meet all requirements of Board Policy.
Consider revision to Board Policy DIA (Local). Hear on first reading policy revision to Policy DIA (Local). DIA (Local) is entitled Employee Welfare: Freedom From Discrimination, Harassment, and Retaliation. As a result of a name change of a district employee named in the policy as a contact person, it has become necessary to update the policy to reflect the name change.
Consider revision to Board Policy FFH (Local). Hear on first reading policy revision to Policy FFH (Local). FFH (Local) is entitled Student Welfare: Freedom From Discrimination, Harassment, and Retaliation. As a result of a name change of a district employee named in the policy as a contact person, it has become necessary to update the policy to reflect the name change.
Consider revisions to the Board Annual Planning Calendar. The Board Annual Planning Calendar provides a listing of what Board Agenda Items typically occur each month. To ensure that the calendar remains current, the Board reviews it on an annual basis. To that end, the Board Annual Planning Calendar is included for Board review.
Conduct annual review of Board Operating Guidelines. Each year, the Board reviews the Board Operating Guidelines to determine any revisions, additions, or deletions. This document is included for the Board to review and determine if changes are needed. Any Board member wishing to suggest a change for Board consideration may do so during the meeting.
Consider Board Meeting Tracking Data process. For the last eighteen months, staff members have maintained the Board Meeting Tracker, which consists of specific information relative to each Board Meeting. A Board Member has requested that the Board evaluate its use of the Data Tracker, making the accurate point that nothing has been done with the data. To facilitate this review, staff members have analyzed the Board Meeting data and provided a brief report detailing the average of each of the items included in the Data Tracker. That report is attached to this agenda item for Board review.
Closed Session per Texas Government Code.
Personnel (Sec. 551.074)
Resignations and requests for employment
Conduct Superintendent’s Evaluation; and
Superintendent Contract Extension. (Sec. 551.074)
Reconvene from Closed Session for action relative to items considered during Closed Session.
Adjournment If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.