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Agenda of Regular Meeting
The Board of Trustees
Weatherford Independent School District
A Regular meeting of the Board of Trustees of Weatherford Independent School District will be held January 20, 2011, beginning at 7:00 PM in the Board Room of the District Services Building, 1100 Longhorn Drive, Weatherford, Texas.
The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice.
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.
Persons in attendance at the meeting may request and complete a form to be submitted to the Board President no later than five minutes prior to the meeting. This provides the individual with the opportunity to address the Board on any subject except personnel. Public participation is limited to the OPEN FORUM portion of the meeting and the audience may not enter into discussion or debate matters being considered by the Board at any other time during the meeting. The Board will allot up to 30 minutes for this portion of the agenda with no presentation to exceed five minutes. Delegations of more than five persons shall appoint one person to present their views to the Board. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.
1. Call to order Roll Call: Certification by the President that, "The Provisions of Section 551.041 Sub Chapter C, Government Code as Amended by the 73rd Legislature have been complied with in connection with public notice of this meeting and a quorum is present."
2. Pledge of Allegiance
3. Mission Statement
The mission of the Weatherford ISD is to teach, challenge, and inspire each student in a safe, nurturing environment to succeed in the global community.
4. Read and approve the December 9, 2010 Regular Meeting minutes.
5. Recognitions Presenter: Charlotte LaGrone and Paul Paschall
6. OPEN FORUM:
7. Superintendent's Report/Communications and Information
A. Hear Ikard Elementary Principal report. Principal Linda Starnes will present a report on Ikard Elementary. Highlights will include student and staff information.
B. Hear Martin Elementary Principal report. Principal Joy Bailey will present a report on Martin Elementary. Highlights will include student and staff information.
C. Hear Leading Indicator Process (LIP) report. The Leading Indicator Process (LIP) for the Weatherford ISD is reported to the Board to reflect progress toward the accomplishment of the five Strategic Goals in the WISD 2008-2013 Strategic Plan. Also, included for the Board’s information is a summary report for the Monthly LIP Report. The Board LIP Summary Report contains the total number of data elements reported for each LIP measure, a summary of the number of data elements reported that are coded red, yellow, or green, whether a Mid-Course Correction was reported, and a reference page number in the LIP report where the data are located.
D. Review Secondary course offerings for 2011-2012 and Advanced course designations for exemptions related to UIL extracurricular activities. A district that offers grades 7 and 8 must provide instruction in the required curriculum as specified in 19 TAC 74.1, relating to the essential knowledge and skills. The district must ensure that the essential knowledge and skills are taught in English language arts, mathematics, science, social studies, fine arts, health, physical education, technology applications, and to the extent possible, languages other than English. Course offerings are included for Board review.
E. Review the Parker County Appraisal District (PCAD) Audit report for fiscal year 2009. Each year the PCAD audit is presented for the Board’s review. The report is included.
F.Hear Human Resources Department Work System Review. An annual review of the Technology Department Work System has been completed. A written report is included and highlights the following categories: System Description, System Integrity, System Measures That Matter, System Performance, Innovations, and Recommendations for Changes in System and/or Policy. A summary of the material will be presented at the meeting by Richard Crosby, Director of Human Resources.
8. Consent Items
A. Discuss and Consider:
1. Tax report for November 2010;
2. Comparison of revenues and expenditures to budget;
3. Investment report;
4. Cash position by bank account; and
5. Consider expulsion of Hall Middle School student.
9. Board Activities
A. Discuss request for legislative liaison.
B. Discuss future agenda items.
10. Unfinished Business
A. Consider approval of 2011-2012 School District Calendar. At the December 9, 2010 Board Meeting, the Board reviewed the “draft” calendar and heard a presentation regarding the proposed grading cycles. Included with this item is additional information about the development of school district calendars, a draft calendar for 2011-2012, calendar comments from the Weatherford ISD staff, survey results from Weatherford ISD staff, and calendar preferences from parents and secondary students.
11. New Business
A. Consider the Comprehensive Annual Financial Report (CAFR) for the year ending August 31, 2010. The accounting firm of Snow Garrett and Company has performed the annual independent audit of the District’s financial records as required by the Texas Education Code and WISD Board Policy. Weatherford ISD presents these records in a Comprehensive Annual Financial Report (CAFR). The Board Audit Committee, consisting of Board Members Yale Young, Gail Wirtanen, Dr. Deborah Cron, Superintendent; Tracy Ray, Assistant Superintendent; Lori Boswell, Director of Accounting; and Jo Wilson, Director of Finance, met and reviewed the audit with representatives of Snow Garrett and Company. A copy of the audit will be provided at the Board Meeting.
B. Review Academic Excellence Indicator System (AEIS) Annual report for 2009-2010 and conduct a Public Hearing on the report. Texas Education Code §39.053 requires each district’s board of trustees to publish an annual report. The Academic Excellence Indicator System (AEIS) report comprises the main part of the district’s annual report. At the regular January Board meeting, the Weatherford Independent School District Annual Report will be presented to the Board, and a public hearing on the report will be conducted. AEIS reports showing district and campus data are included in this board item. Campus and departmental performance objectives were presented to the Weatherford Independent School District Board of Trustees on November 11, 2010. A report of violent or criminal incidents is included in this board item. The Annual Texas Success Initiative Report from the Texas Higher Education Coordinating Board (THECB) is included in the annual report. After the hearing, the District will publish the report and distribute it throughout the district as required by the statute.
C. Consider approval of 2010-2011 budget amendments #4. Sections 44.002 through 44.006 of the Texas Education Code establish the legal basis for adopted budgets. A school district must amend the official budget before exceeding a functional expenditure category in the adopted budget. The annual financial and compliance report will reflect the amended budget amounts. The actual amendments for consideration will be provided at the Board Meeting.
D. Consider Career and Technology Education Week Proclamation. The Association of Career and Technology Education has declared February as Career and Technology Education Month. In an effort to help promote career and technology education courses for students, a Proclamation is included proclaiming February 14-18, 2011 as Career and Technology Week for Weatherford ISD.
E. Closed Session per Texas Government Code.
F. Reconvene from Closed Session for action relative to items considered during Closed Session.
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.